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NSF Data Management Plans and Humboldt Digital Scholar

NSF Proposals submitted or due on or after January 18, 2011, must include a supplementary document of no more than two pages labeled “Data Management Plan”.  For a description of NSF policy and requirements see , or consult the NSF Data Management FAQ at
The HSU Library and its institutional repository, Humboldt Digital Scholar, can provide valuable support in preparing and implementing a data management plan.  The following short outline identifies in italics where Humboldt Digital Scholar can assist in data management planning.
The Data Management Plan should include:

  1. Types of data to be collected or created.  If your data is digital or will be digitized, Humboldt Digital Scholar may be used for archival storage and to provide redistribution as required in item 5 below.
    1. What kind, e.g. survey, interview, samples, models, other
    2. In what format(s), e.g., digital, paper, image, audio, other
    3. How much, e.g., number of files, size of data files.
  2. Data Formats and Standards
    1. Identify file formats, coding sheets, data dictionaries, other similar documentation
    2. Describe how data were collected or created
    3. Identify metadata standard.  Dublin Core is a flexible, nationally recognized metadata standard that is supported by Humboldt Digital Scholar.
  3. Data access policies
    1. Describe how you will provide access, maximize security, and protect privacy.  Humboldt Digital Scholar provides world-wide digital access to data submissions.  Submissions are listed in Google Scholar and other academic search engines.  Submissions may be cited with a short, permanent URL.  As an open archive, Humboldt Digital Scholar is not suitable for data containing private information.
    2. Establish data owner(s) and copyright holder(s)
    3. Describe any ethical or privacy issues and how they will be addressed
  4. Data re-use and re-distribution
    1. Describe and justify any plans to restrict re-use/re-distribution of data
    2. Describe and justify any embargo period.  Data uploaded to Humboldt Digital Scholar may be embargoed for any reasonable period.
  5. Data archiving and preservation
    1. Describe how data will be archived and preserved.  Humboldt Digital Scholar provides long-term digital archiving and preservation as a part of the CSU Libraries Scholarworks initiative.
    2. Specify applicable time frame/retention schedule.  Digital materials in Humboldt Digital Scholar are retained in perpetuity, unless withdrawn by the sponsoring faculty member.

Humboldt Digital Scholar accounts are available without charge to all Humboldt State University faculty members.  To begin working with Humboldt Digital Scholar, contact the Humboldt Digital Scholar Steering Committee at

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