Office of the President



 UNIVERSITY MANAGEMENT LETTER NO. 90-2
            Copying Policy


 June 4, 1990



It is University policy to adhere to the provisions of the Copyright
Revision Act, Title 17 of the United States Code, (Public Law 94-553). 
This policy, enumerated below, is based on the Guidelines for Classroom
Copying in Not-for-Profit Educational Institutions, as published in the
House Judiciary Committee Report on the Copyright Bill. 



1. Allowable copying from copyrighted material.

	1.1.   A single copy may be made of the following:

		1.1.1   A chapter from a book.
		1.1.2   An article from a periodical or newspaper.
		1.1.3   A short story, short essay or short poem.
		1.1.4   A chart, a graph, a diagram, a drawing, a cartoon,
			or a picture.


	1.2. Multiple copying for classroom use is permitted if the 
	     following conditions are met:

		1.2.1 Brevity

			a. A complete poem, if less than 250 words, or an
			   excerpt of 250 words from a longer poem.

			b. A complete article, story, or essay, if less 
			   than 2,500 words, or not more than 1,000 word
			   excerpt from a longer work.

			c. One chart, diagram, drawing, cartoon, or picture
			   from a book or periodical.

		1.2.2   The copying is at the instance and inspiration of 
			the moment, and the decision to use the work and 
			the moment of its use for maximum effectiveness are 
			so close in time that it would be unreasonable to 
			expect a timely	reply to request for permission.


		1.2.3 Cumulative effect

			a.  The copied material is for use in only one 
			    course.

			b.  Not more than one short work or two excerpts 
			    may be copied from the work of the same author, 
			    nor more than three excerpts from the same 
			    collective work or periodical volume during a 
			    school term.

			c.  There shall not be more than nine instances of 
			    such multiple copying for one course during a 
			    school term.

		1.2.4 A notice of copyright shall be included on each copy.

		(Note: Prohibitions in 1.2.3.b and 1.2.3.c above do not 
		apply to current news periodicals or newspapers and current 
		news sections of other periodicals.)


2. Those who wish to duplicate copyrighted works to a greater degree or
   quantity than allowed in the guidelines under section 1 must first 
   obtain permission from the copyright owner.  It is the responsibility 
   of the individual to seek and obtain clearance from copyright owners 
   prior to duplication.  University staff will not make copies of 
   copyrighted material outside the guidelines without knowledge that a 
   clearance has been granted.

3. Notwithstanding the allowable copying noted in section 1 above, the
   following prohibitions must be observed:

	3.1. Copying shall not be used to create or to replace or 
	     substitute for anthologies, compilations, collective 
	     works or any non-print media.

	3.2. There shall be no copying of works intended to be 
	     consumable, such as workbooks, exercises, standardized 
	     tests and test booklets and answer sheets.

	3.3. Copying shall not substitute for the purchase of books, 
	     non-print media, publisher's reprints or periodicals; shall 
	     not be directed by higher authority, and shall not be 
	     repeated with respect to the same item by the same faculty 
	     member from term to term.

	3.4. Duplication of copyrighted motion picture films, slides, 
	     audio cassettes, phonograph records, or videotapes is 
	     prohibited except as allowed in the University Policy for 
	     Media Reproduction.

	3.5. No charge shall be made to the student beyond the actual 
	     cost of photocopying.


 Distribution: Faculty & Staff