for Successful PowerPoint Presentations
for Creating | Tips
for Creating Presentations
general guideline is to use no more than six lines per slide.
simple, short sentences and parallel construction.
possible convey ideas with images--people retain visual information
better than text.
spelling, homonyms, and meaning--print a copy and ask someone
else to proof it.
using graphs and charts, use text sparingly.
Sans serif fonts such as Arial, Franklin Gothic, Gills Sans,
Helvetica or Avante Garde. They are simpler, clearer, and show
up better on the screen.. Serif fonts such as Times and Palatino
tend to blur when projected.
fonts 24 points or larger so that your audience can read your
presentation. The size of your fonts should be limited by how
far your audience will be from the screen. The greater the distance,
the larger the font needed.....
fonts which suit your message. What feeling tone does your font
convey? A font for a humorous presentation may not be appropriate
for a business meeting.
Use italic fonts sparingly--they can be difficult to see.
you are planning to show you presentation on a computer different
that the one on which you author the presentation, it is better
to choose Adobe True Type fonts as these can be "embeded"
and included with your presentation. (If you click on Font in
the Format menu, TrueType fonts will have a TT to the left of
the font name.) See number item two under "How to Avoid
Techo-Disaster" below for instruction on embedding.
can can set moods.
aware that colors have different meanings in different cultures.
may use color to imply relationships.
colors which complement one another.
males have a hard time seeing red, green, and purples.
colors on dark backgrounds are easiest for audiences to see.
colors which do not provide enough contrast. For instance, red
letters on a dark blue background are almost impossible to see.
placing scanned images in your presentation, be sure to scan
them with a resolution of about 100-150 ppi. (Macintosh computers
have a screen resolution of 72 ppi and pc's have a resolution
of 96 ppi.) Images scanned at a greater resolution merely use
up space and slow down your presentation.
image size is 640 x 480 pixels.
file formats are important. Use Gifs when you want a small file
and detail doesn't matter. JPEGs are great for pictures where
range of color is important, but they lose detail. TIFFs provide
superior clarity and detail but are large files (seven times
larger than JPEGs).
to Avoid a Techno-Disaster! (or Tips for Showing Your Presentation)
viewing distance for your audience is six times the size of
the screen diameter. If you have a 30" X 40" screen,
the maximum viewing distance is 20 feet. The best viewing distance
is 2 to 8 times the heighth of your presentation screen.
you have used non-standard fonts or symbols in your presentation,
be sure that you have included any unusual fonts with your presentation.
If the computer on which you display your presentation doesn't
have fonts or special symbols, it will substitute fonts and
symbols in an unpredictable way.(Embed your fonts by using the
File--Pack and Go command and check the "Embed TrueType
Fonts" in the "Links" category in the Pack and
Go Wizard dialog window. Note that you may only embed TrueType
fonts. If you click on Font in the Format menu, TrueType fonts
will have a TT to the left of the font name.)
possible, test your presentation on the computer and projector
the day before. Be sure that the version of PowerPoint you created
your presentation with is on that machine or use the "Pack
and Go" command and pack a PowerPoint viewer with your
If you have movie or sound clips in your presentation, be sure
that you have checked the "Include linked files" button
in the Pack and Go Wizard dialog window under "Links."
any movie clips to see if the processor speed of the machine
used for display makes the movie slow or jerky.
your transitions and special effects to see if they are too
slow or too fast on the machine. Also check to see if they are
unslightly due to pixelation.
If you have included sound effects or sound clips or movie clips
with sound, test the speakers on the computer. See if the speakers
distort sound. Check to be sure that sounds can be heard from
a backup plan in case of the techno-gremlin. Prepare 35 mm slides,
or overhead transparencies and the technology to support them,
or plan to work with the audience from your handouts. The only
essential ingredient to your presentation is you!
Maintained by: Corryn
Page Last Modified: June 6, 2002