Student Employment Information

Employment Information for Students

• Hiring Process

• Student Assistant, Work Study & Bridge Classifications

• Compensation

• Payroll Information

• Student Employment Application

• Work Availability Schedule

Other Links

• Career Center

• Financial Aid

• Prospective Students

• Financial Services - Help for Students

The HSU Library maintains a student workforce throughout the academic year and during the summer months.  On an average, the Library employs approximately 40 to 60 students during the academic year. The peak hiring times are August/September and January/February. Our office hires both Work Study and non Work Study students, students with Library experience and students without Library experience. 

These student employees work in a number of specialized units, in various positions, which call for a range of skills from light clerical to technical. These skills are determined, implemented, and supervised by the Library staff within the various units, with each unit overseeing and performing a specific set of operations. Units within the Library are:

• Administration
• Acquisitions
• Cataloging
• Circulation
• Collection Development
• Information Services
• Government Documents
• Humboldt Room
• Interlibrary Loan
• IS Support
• Periodicals
• Systems
  

Student Application Forms and Work Availability Schedules are available in the Library Administration Office, located in Room 108 on the first floor of the Library, or online. The online forms are pdf files, so you will need Adobe Acrobat Reader to access them.

Office hours are 8 am to 5 pm, Monday through Friday.  Student Assistant vacancies in the Library are not posted.

Students should fill out both forms. They can be printed out and submitted to the Library Administration Office via US mail, dropped off in person, or sent as email pdf attachments.  Applications are kept on file for the current academic year. It is recommended that you keep your application current, and submit a new work availability schedule for the semester in which you would like to be employed.

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HIRING PROCESS

When a supervisor in the Library hires you, you will need to come to the Library Administration Office to fill out the hiring paperwork. You will need to provide a photo ID and an original signed Social Security Card. Students will also be required to complete an I-9 form and provide proof of eligibility to work as required by the Immigration Reform Act of 1986.

If you have Work Study, you must provide verification of your financial aid award.

If a student has worked on this campus before, the student should inform the Library Administration during the sign-up process to avoid duplicate paperwork.

More information on the Sign Up Process can be found at the Human Resources website.

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STUDENT ASSISTANT, BRIDGE & WORK STUDY CLASSIFICATIONS

Students can work in three separate classifications provided they meet specific criteria: Student Assistant, Work Study and Bridge. These classifications have been established as positions filled by students while they are enrolled at the University. The classifications are designed to meet three primary objectives:

• To provide the University with part-time help in performing a variety of instructional and administrative tasks.
• To provide a means of supplementing the income of students and help them meet expenses related to their education.
• To provide students with work experience, preferably related to their academic majors.

 Students in these classifications may be employed in any of the University's departments, offices, or auxiliary organizations performing work on a part-time, temporary basis.  Students may be assigned to clerical, technical, maintenance, para-professional or other tasks related to the instructional or administrative functions of the University.  Student Assistant classifications shall not be used in lieu of other established classifications.  If the level of duties being performed by a qualified student fits more appropriately into an established staff or faculty classification, that classification should be used rather than the student classification.

Federal Work Study is a federally funded financial aid program and eligibility is based on financial need plus the number and level of units in which the student is enrolled. For Information regarding Federal Work Study, please visit the University's Financial Aid website.

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COMPENSATION

• General requirements

  Student Assistant and Work Study employees are hourly wage earners and are entitled to receive payment for every hour of work they perform.  Work supervisors are responsible for clearly defining work schedules in advance and keeping accurate records of all the work performed by students. 

• Classification of positions

  The classification level of a position is determined strictly by the duties and responsibilities required to perform the job and not by the innate ability of an incumbent or the availability of departmental funding. Employers are responsible for preparing a job description and determining the appropriate classification level before a position is filled. Please refer to the Student Employee Classification Levels Chart.

• Wage rates

  Hourly wage rates for the Student Employee classifications are set by the University and revised periodically based upon the Federal Minimum Wage Guidelines for the State of California. Students hired for the first time into positions in which they have no previous experience or training must be assigned to the first step of each class.

• Step increases

  Students will be advanced from one step to another within a particular classification level after 300 hours of satisfactory work. This increase is based upon the amount of time students have worked at their particular jobs and dependent upon the approval of their immediate supervisors unless a negative performance report has been filed by their supervisor.

When students are assigned to work in two units within the department, accrued hours will remain within that unit unless they are transferred from one work assignment to another within a department and it is agreed upon by the unit to transfer accrued hours, provided their new job assignment is at the same classification level. Accrued hours cannot be transferred to jobs in other departments at the University.

• Reclassification

  Some positions may change as students stay on a job and acquire more duties and responsibilities. In such cases, employers are obligated to redefine the position to include the new duties and responsibilities and promote the student if the job fits into a higher classification. Reclassification is based upon the type of work each student is performing and not the amount of time spent on a job. When students are reclassified, they must start at the lowest step in the new classification, and the accrual of hours worked previously will not apply towards the new classification.

• Evaluations

  Supervisors should periodically evaluate the work performance of their student employees in order to provide a basis for granting step increases. Evaluations should be formal and shared with the employee in a setting which provides an opportunity to respond to positive and negative comments. Some suggested points to cover in evaluation are:

1. The student's increased understanding of the work and ability to perform the duties of the job.
2. The student's willingness to cooperate with others and develop effective relationships in the work environment.
3. The student's ability to carry out instructions and meet job requirements in terms of quality and quantity.

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PAYROLL INFORMATION

Students will be assigned to a unit, and must "clock in and out" by using the Library's "Time Clock" computer database. A student time voucher must be completed every month in order to get paid. Time vouchers must be turned in by the due date established by the Library Administration Office. This deadline is important because all student paychecks are issued at one time by the State Controller's office. At the end of each payroll cycle, the Administration Office will process those vouchers for payment.

The usual payroll cycle is 22 days. Student payday is usually around the 15th of each month. You will get paid the following month in which you work. You must bring a photo ID with you to the Student Financial Services window on the second floor of the Student Services Building.

Please refer to the Pay Calendar for each cycle, although a University Calendar will be posted by the time clock for your review. More information about payroll can be found at Financial Services' Getting Paid at HSU website.

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