The HSU Library maintains a student workforce throughout the academic year and during the summer months. On average, the Library employs approximately 30 to 50 students during the academic year. Both Work-Study and non Work-Study students, with or without library experience are eligible for employment in the Library. Vacant positions are posted throughout the year with the Career Center's Springboard job service. Peak hiring times are August/September and January/February.
Library student employees may work in a number of specialized units, in various positions, which call for a range of skills from light clerical to technical. These skills are determined, implemented, and supervised by the Library staff within the various units, with each unit overseeing and performing a specific set of operations. Hiring units within the Library are:
- Collection Development
- Information Services
- Government Documents
- Humboldt Room
- Interlibrary Loan
One of the perks of working in the library as a student assistant is the opportunity to participate in professional development by earning your Professional Research Skills Certificate. This will not only look great on your resume, but also teach you how to be a better researcher. Interested in getting paid to take five different SkillShop classes? Talk to your supervisor. If you complete one class in each of the five categories (Life, Technology, Professional, Academic, Research) over the course of your employment at the library, then you earn the certificate. Check the Library Workshops calendar often to see all that is being offered throughout the year.
When you are hired for a position in the Library, you will need to make an appointment with the Administration Office, Library Room 108, (707) 826-5594 to complete the employment paperwork. Office hours are Monday through Friday, 8am-5pm. You must bring the following to the appointment: a copy of your completed Application Form and Work Availability Schedule, a photo ID, and your Social Security Card bearing an original signature. Students will also be required to complete an I-9 form and provide proof of eligibility to work as required by the Immigration Reform Act of 1986. You will need Adobe Acrobat Reader to access the PDF forms.
Work Study students must provide verification of your financial aid work study award.
If you have previously worked or are currently working in another department on campus, be sure to notify Administration during the employment sign-up process to avoid duplicate paperwork.
Student Assistant & Work Study Classifications
- To provide the University with part-time help in performing a variety of instructional and administrative tasks.
- To provide a means of supplementing the income of students and help them meet expenses related to their education.
- To provide students with work experience, preferably related to their academic majors.
- General requirements - Student Assistant and Work Study employees are hourly wage earners and are entitled to receive payment for every hour of work they perform. Work supervisors are responsible for clearly defining work schedules in advance and keeping accurate records of all the work performed by students.
- Classification of positions - The classification level of a position is determined in accordance with Human Resources policy on Student Employment Classification Levels. The appointed level is based strictly on the duties and responsibilities required to perform the job and not by the innate ability of an incumbent or the availability of departmental funding. Library Employers are responsible for preparing a job description and determining the appropriate classification level before a position is filled. This description remains on file with the hiring department.
- Wage rates - Hourly wage rates for the Student Employee classifications are set by the University and revised periodically based upon the Federal Minimum Wage Guidelines for the State of California. Students hired for the first time into positions in which they have no previous experience or training must be assigned to the first step of each class.
- Step increases - Students will be advanced from one step to another within a particular classification level after 300 hours of satisfactory work. This increase is based upon the amount of time a student has worked at their particular jobs, positive performance evaluation and approval of their immediate supervisor.
- Reclassification - Some positions may change as students stay on a job and acquire more duties and responsibilities. In such cases, employers are obligated to redefine the position to include the new duties and responsibilities and promote the student if the job fits into a higher classification. Reclassification is based upon the type of work each student is performing and not the amount of time spent on a job. When students are reclassified, they must start at the lowest step in the new classification, and the accrual of hours worked previously will not apply towards the new classification.
- Evaluations - Supervisors should periodically evaluate the work performance of their student employees in order to provide a basis for granting step increases. Evaluations should be formal and shared with the employee in a setting which provides an opportunity to respond to positive and negative comments. Some suggested points to cover in evaluation are:
- The student's increased understanding of the work and ability to perform the duties of the job.
- The student's willingness to cooperate with others and develop effective relationships in the work environment.
- The student's ability to carry out instructions and meet job requirements in terms of quality and quantity.